Dispatch & logistics
Dispatchers re-key loads into TMS and Excel, chase status updates, and answer customer calls that should be automatic.
Fewer status calls, cleaner TMS data
Operational workflow automation · Toronto & Canada
Stop hiring people to move data between systems
We build practical automation for dispatch, order processing, invoicing, scheduling, and reporting — so growing businesses stop paying humans to do software work.
Your team keeps the decisions. AVM removes the repetitive layer — duplicate entry, status updates, and manual handoffs between Excel, email, ERP, and CRM.
Free 20-minute call · No prep · Speak with the builder, not a sales rep
Dispatch & logistics opsOrder & invoice processingERP / CRM integration
workflow-automation
Built for operational teams across Toronto & Canada
- Logistics & trucking
- Distribution & wholesale
- Manufacturing
- Field service
- Finance & back-office
Where work gets stuck
Growth shows up as coordinator hires — often before the workflow is fixed
Operational SMBs (roughly 20–200 employees) hit the same wall: Excel and email no longer scale, so they hire dispatchers and admins to move data between systems. AVM automates that repetitive layer.
Order processing
Orders arrive by email or portal and get typed into ERP by hand — slow, error-prone, and impossible to scale.
Orders in faster, fewer errors
Invoicing & AP/AR
Invoices pile up waiting for manual coding, entry, and reconciliation across QuickBooks or ERP.
Invoices coded, entered, reconciled
Scheduling & coordination
Service requests, work orders, and technician dispatch still run on phone calls and sticky notes.
Appointments booked, work orders tracked
Reporting
Leadership waits until month-end for someone to assemble spreadsheets nobody trusts.
Dashboards on demand, not month-end chaos
What we build
Workflow automation services
One service per operational bottleneck — the same products we sell on cold calls and job-posting research.
Manual ops cost
What is repetitive manual work costing you?
Rough out the time and money duplicate entry, status updates, or manual processing eats every month. Move the sliders — the numbers update live.
6 hrs
2
$35
75%
Estimated recovery
Time / month
~39 hrs
That's about
~4.9 days
Value / month
~$1,364
Value / year
~$16,367
Based on 6h/wk × 2 people × 4.33 wks, 75% automatable at $35/hr.
Selected Work
Real projects. Real results.
A selection of CRM builds, integrations, and operational automations — led by Movalytix and ops-focused projects.
01Featured project
Movalytix CRM
A purpose-built CRM that turns scattered, manual operations into a single structured system — with live performance metrics, pipeline revenue, and team rankings in one place.
Internal System
- Problem
- Messy business processes
- Solution
- Structured data points
02Landing Page
Arco Window Cleaning
- Problem
- Lack of leads
- Solution
- Conversion-focused SPA
03Landing Page
Wags To Riches
- Problem
- Lack of leads
- Solution
- Conversion-focused SPA
04Landing Page
Nationwide Pardon Services
- Problem
- Lack of leads
- Solution
- Conversion-focused SPA
05Automation
Google Ads Automation
- Problem
- Manual ad reporting
- Solution
- Automated insight reports
Still moving data by hand between systems?
Book a Workflow Review — we'll map where dispatch, orders, or invoicing get stuck and whether a scoped pilot makes sense.
Book a Free Workflow ReviewProcess
A systematic way of working
Map the workflow, automate the repetitive layer, measure what changes. Every engagement follows the same disciplined path.
- 01
Discover
We learn how work moves today — order intake, dispatch handoffs, invoice queues, scheduling, and where manual steps pile up.
Process map + priorities
- 02
Design
A clear plan: what to build, what to automate, what to connect, and what to leave alone. No mystery deliverables.
Written scope + fixed quote
- 03
Build
Iterative delivery with working systems early. You see real progress every week, not just slide decks and status updates.
Working system, fast
- 04
Optimize
Launch is the starting line. We measure real usage, refine what works, and scale the systems that drive results.
Measured, ongoing improvement
Results
We measure success in operational outcomes
Not features shipped — hours saved, errors reduced, and teams that handle exceptions instead of data entry.
Hours
Recovered from duplicate entry every week
Fewer
Manual status calls and inbox checks
1
Exception queue instead of ten spreadsheets
Dispatch status without duplicate TMS entry
A growing trucking operation had dispatchers re-keying loads into TMS and Excel, then emailing customers manually.
Automated status sync and customer notifications — dispatchers focus on exceptions and carrier decisions.
Cleaner TMS data, fewer status calls
Order entry from email to ERP
Orders arrived by email and were manually typed into ERP — slow, error-prone, and backing up fulfillment.
Validation rules and ERP entry automation with a human queue for exceptions only.
Faster processing, fewer order errors
Reporting without month-end assembly
Leadership couldn't see operational KPIs without someone manually building spreadsheets every month.
Live dashboards fed from connected systems — decisions based on current data, not last month's export.
Reporting in minutes, not days
Representative engagements. View case studies →
Industries
Operational automation by sector
Aligned to where Canadian businesses are hiring coordinators, dispatchers, and admin roles today.
Why AVM
Workflow automation for operators
AVM builds the glue layer between your operational tools — so your team handles exceptions, not data entry.
Toronto-based, operator-led team. We work with logistics, distribution, manufacturing, and field-service businesses across Canada — mostly over phone and video.
Book a free Workflow ReviewWe speak operations, not hype
Conversations are about dispatch load, order backlogs, and invoice queues — not “AI transformation” or omnichannel funnels.
Practical over promises
If a workflow won't save real hours, we'll say so. No buzzword projects that never go live.
Focused on money leakage
You already have the work. The gap is manual handling — duplicate entry, slow status updates, and coordinators hired to glue systems together.
Small start, real proof
Workflow Review → scoped pilot → working system in weeks. You see progress early, not slide decks.
faq
Questions, answered
What operations leaders usually ask before a Workflow Review. Anything else — email us.
Repetitive operational layers: dispatch status updates, order entry, invoice coding, scheduling handoffs, documentation, and reporting — while keeping judgment with your team.
No. We remove duplicate entry and routine status work so existing staff handle exceptions and customer decisions.
Excel, Google Workspace, ERP/MRP, TMS, QuickBooks, CRM, and email-triggered workflows — whatever your team already uses.
Most engagements start with a free Workflow Review, then a scoped pilot — often around CA$25K — before any large build.
We map how work moves today, identify duplicate entry and manual handoffs, and give you a practical snapshot of what could be automated first.
Operational SMBs in Canada (roughly 20–200 employees) in logistics, distribution, manufacturing, and field service — especially when hiring coordinators signals a workflow problem.
Neither in the traditional sense. We focus on back-office and operational workflow automation — not SEO, ads, or generic software pitches.
Toronto. We work with businesses across the GTA, Ontario, and Canada.
Workflow Review
See where manual work is costing you
Pick a time that works. We'll walk through dispatch, orders, invoicing, scheduling, and the systems your team re-keys data between. Plain operational language — no pitch deck.
What happens on the first call?
- We ask how orders, dispatch, invoices, and handoffs work today
- We look for duplicate entry and routine status work
- You get a simple snapshot of what could be automated first
- No prep, no pressure, no long sales deck
Book a short call with someone from the AVM team. You'll speak with someone directly involved in building the system, not a sales rep.
Book a Free Workflow ReviewFree 20-minute call. No prep. No pressure.
Prefer email? hello@avm.solutions